Service

Office and administrative staffing for Napa wineries and hospitality businesses

Admin assistants, bookkeepers, wine club and DTC coordinators, compliance and shipping clerks who understand how a winery actually runs, from release season to TTB reporting.

Season Year-round. Release seasons and year-end close create predictable surges.

Book a 15-minute call See how it works
An administrator works through documents at an office desk

Roles we place

The people behind a good office and administration operation.

  • Administrative assistant

    Calendars, correspondence, front office, the person who keeps the owner on time.

  • Bookkeeper

    QuickBooks, accounts payable and receivable, month-end support.

  • Wine club and DTC coordinator

    Club runs, shipment holds, member service, Commerce7 and WineDirect.

  • Compliance clerk

    TTB reporting support and direct-to-consumer shipping compliance.

  • Shipping and fulfillment clerk

    Orders out the door, carriers managed, exceptions handled.

  • Receptionist

    The voice on the phone and the face at the door.

  • HR and payroll assistant

    Onboarding, timekeeping, seasonal paperwork.

  • Marketing coordinator

    Email, social, event support for small hospitality teams.

What we screen for

Vetted before you meet them.

Every candidate is interviewed in person and reference-checked. For this category we also verify the following before day one.

  • Software skills checks: spreadsheets, QuickBooks, club platforms as the role requires.
  • References from two previous employers.
  • Discretion with financial and member data.
  • Wine industry vocabulary: allocations, club tiers, compliance terms.

How engagements work

One event, a season, or a hire.

Leave coverage
Parental, medical or sabbatical coverage with a proper handover.
Release season surge
Extra club and shipping support for six to ten weeks.
Temp-to-hire
Try before you hire for coordinator and bookkeeping roles.
Direct hire
Office managers, controllers and DTC managers, with a 90-day replacement guarantee.

Typical requests

What this looks like in practice.

  • “A wine club coordinator for release season, eight weeks, Rutherford.”

  • “A part-time bookkeeper, direct hire, St. Helena.”

  • “Front office coverage during a leave, twelve weeks, Napa.”

A tasting flight of four wines set on a barrel
Vineyard rows running toward the hills of Napa Valley

Questions

Questions about office and administration staffing.

All questions and answers
Can you cover a leave of absence?

Yes. Leave coverage is one of our most common office requests. We aim to have the temp start a few days before the leave begins so the handover happens in person.

Do you offer temp-to-hire for office roles?

Yes. Coordinator and bookkeeping roles are often filled temp-to-hire so you can see the work before you make the offer.

Do office placements work on site?

Most do, because wineries and hotels run in person. Some bookkeeping and coordinator roles can be hybrid if you want them to be.

Related services

Need office and administration staff? Let’s talk dates.

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